Job Description

Job Description: Apprentice Admin Executive (DC – Admin & Infra)

Industry: Corporate / Facility Management / Infrastructure

Employment Type: Apprenticeship

Job Location: Chennai & Mumbai

Experience Required: Freshers

JOB SUMMARY

We are looking for enthusiastic and detail-oriented graduates to join as Apprentice Admin Executives in the DC – Admin & Infrastructure team. This role provides hands-on exposure to facility operations, vendor coordination, and administrative management within a corporate environment.

The apprentice will work closely with Corporate Admin teams, location heads, and service providers to ensure smooth day-to-day facility operations, compliance adherence, and efficient infrastructure management.

KEY RESPONSIBILITIES

Facility Operations

• Monitor and manage daily facility operations including housekeeping, security, pantry, and front office.

• Ensure all services are delivered as per defined SLAs and KPIs.

• Oversee day-to-day infrastructure activities to maintain a safe and efficient workplace.

Maintenance & Repairs

• Coordinate preventive and corrective maintenance of electrical, HVAC, plumbing, and other systems.

• Conduct routine inspections of critical equipment and report breakdowns.

• Liaise with vendors and contractors for timely issue resolution.

Vendor Management & Coordination

• Coordinate with service providers, landlords, and contractors for operational requirements.

• Manage electricity, rental bills, and CAM-related activities.

• Track vendor performance and ensure service quality compliance.

Health, Safety & Compliance

• Ensure adherence to safety protocols and statutory compliance (fire safety, waste management, etc.).

• Maintain compliance records and support audits when required.

Administrative Support

• Maintain records of facility expenses, inventory, and asset tracking.

• Prepare daily, weekly, and monthly reports.

• Manage housekeeping, pantry, and stationery requirements.

• Raise indents and track usage of consumables.

Stakeholder Coordination

• Act as a point of contact for employees regarding facility-related concerns.

• Coordinate with Corporate Admin teams and location stakeholders.

• Communicate issues, incidents, and pending tasks to supervisors.

REQUIRED QUALIFICATIONS

• Graduate in any discipline

• Basic understanding of facility/admin operations (preferred)

• Strong willingness to learn and grow in facility management domain

SKILLS REQUIRED

• Good communication skills (written & verbal)

• Basic knowledge of MS Office (Excel, Word, Email)

• Coordination and interpersonal skills

• Problem-solving ability and attention to detail

• Ability to manage multiple tasks and prioritize work

WORK CONDITIONS

• Site-based role across Chennai & Mumbai office locations

• Regular interaction with vendors, service providers, and internal teams

• Exposure to real-time facility management and corporate infrastructure operations

PREFERRED CANDIDATES

• Candidates with internship exposure in administration or facility management

• Strong organizational and coordination skills

• Candidates seeking long-term career growth in Admin & Infrastructure domain